Studio settings
Settings is kept small: Studio, Members, Integrations, and Plans and storage. Only admins open it, from the sidebar or the account menu.
Studio
- Studio name.
- Logo. Shows on share pages, call sheets, the signing page and the client portal. JPEG, PNG, WebP or GIF under 5 MB. Without one, the studio’s initials stand in.
- Accent colour. The colour of the one thing that matters on a screen: the Shoot day button, Approve, the portal’s button. Tally red, the Pictures Up colour, is the default. The second swatch opens your browser’s colour picker for the studio’s own colour; the hover, pressed and text colours on it are worked out for you. Picking applies everywhere at once, share pages and the portal included.
- Location and time zone. Call times, today and shoot dates follow the time zone.
- New comments. Whether a new note in the viewer starts Public (clients on share links and in the portal see it) or Internal (your team only). Public is the default, since most review links go to clients. Anyone can switch a note before posting.
- Recovery key. When it was made, and “Make a new recovery key”. The old key stops working the moment the new one is made, and the new 12 words are shown once, with a file to download. Nothing changes for anyone signing in. See Getting started for what the key is for.
Name, location, time zone and the comment default save together with “Save changes”.
Members
Members is everyone with a sign-in, with their role and when they last signed in. Seats are counted at the top: crew on a single production do not use one.
Roles. Click a member’s role to change it: Admin, Editor, Viewer or Crew. Crew also get “Productions…” in their menu, which sets which productions they can open. Booking them on a production’s crew adds it too. The studio always keeps at least one admin, and you cannot change or remove yourself.
Inviting. “Invite” asks for an email, a name, and the role. Crew invites also need at least one production. With an email, the invite is sent; without one, you get a link to pass on. Either way the link works once and expires in 7 days, and its key sits after the #, where our server never sees it. Open invites wait under “Waiting to join” with “Copy link”, “Resend” and “Cancel”.
Reset password. From a member’s menu. Their current password stops working at once, they are signed out, and they get an email with a link to choose a new one, which you can copy as well. The link works once and lasts 48 hours, and its key sits after the #.
Remove from studio. They are signed out everywhere and cannot open the studio again unless invited. Their entry in People stays, with their bookings and kit.
“Recent changes” at the bottom keeps the last few member and invite changes.
Integrations
Notion, Slack, Google Calendar, Claude, ChatGPT, Gemini, and any other tool that supports MCP. Each “Connect” dialog says what the tool will be able to see and do, offers Read only or Read and update where that applies, and asks you to confirm that whatever the tool reads leaves Pictures Up’s Canadian storage and is handled under that company’s terms. No integration sees rates, contracts or signatures. Connecting records the choice; the tools aren’t live yet, so nothing is sent to them.
On this build, connecting records the choice without sending anything.
Plans and storage
The plan’s seats, storage, cloud rendering hours and client streaming, with meters that warn at 80% and the next invoice estimated in Canadian dollars with GST. Below that: where files are stored (Pictures Up Cloud in Canada, or the studio’s own S3, Wasabi or Backblaze bucket), and how previews are made (on a Mac with Pictures Up Drive, free, or cloud rendering), with a per-production override.
Prices are placeholders, nothing is billed yet, the storage choice is not saved yet, and files stay encrypted on Pictures Up’s own server in Canada.
Good to know
- Every change here is written to the studio’s activity with who made it.
- Admins who switch “View as Crew” on a production still open Settings; the switch only hides money.