Paperwork and releases
On this page
Paperwork is a production’s documents and its talent releases. Releases are signed with a finger, on a phone on set or from an emailed link, and the signed copy is kept with the production and prints when you need it.
Talent releases
Each person on camera gets a release. The list shows who has signed, who has a link out, and who still needs one, with the date it is needed by.
Adding someone
- Choose “Add talent”.
- Enter their name, their email so the link can go to them, their role on this shoot, and the date it is needed by.
- Pick the release form. The standard talent release is used until the studio makes its own.
Getting it signed
There are two ways.
By email. “Send link” emails them a page that takes about a minute on a phone. Each link works for 30 days from that send or copy. “Remind” sends it again. “Copy signing link” in the “⋯” menu gives you the link to send another way. A release signed from a link is sealed for the studio and files itself here the next time someone at the studio has Pictures Up open.
On set. Open the production’s Shoot day, go to Releases, hand over the phone and choose “Sign a release”. It works without signal and syncs later.
The person reads the release, fills in their name and the form’s fields, signs in the box, ticks that they agree, and chooses “Sign and save”.
The signed copy
“View” opens the signed release: the text exactly as it was when signed, the details, the signature, and an audit footer with the date and time, whether it was signed on set or by link, the device, and a record number. “Print” prints it or saves a PDF.
A signed release keeps its form and text for good. Editing the form later changes nothing already signed. Removing a release deletes the signed copy and its signature.
Unsigned releases appear on Home under Needs you, with a “Remind” button, and the Paperwork tab shows how many are still unsigned.
Documents
Contracts, permits, insurance and the brief live here, as an uploaded file up to 14 MB or a link. Each has a kind, a name, a status of Draft, Sent or Signed, and notes such as where the paper copy is. The “⋯” menu opens, downloads, changes the status, edits or removes it. Bigger files belong in Media, linked from here.
Release forms
Forms are shared by every production. “New form” or “Edit” opens the editor:
- the form’s name
- the release text, in plain English, with “Insert” buttons for the studio name, the production, the client, the signer’s name and the signing date
- extra fields, up to 20, each text, email, phone, date or a tick box, required or not. Full name and the signature are always on the form.
Forms already used can be edited; signed releases keep the text they were signed on. “Archive” retires a form you no longer use. The studio keeps at least one active form.
Good to know
- Admins and editors change paperwork. Viewers read it. Crew see the release list and its statuses only: no documents, no signed copies.
- A signing link stops working when the release is signed or removed, 30 days after it was sent or copied, or when an admin or editor chooses “Switch off signing links” in the release’s “⋯” menu. That stops every link sent or copied so far; send or copy a new one when they are ready to sign.
- Signatures made on set wait in the phone’s browser until they sync.